• Toll Free
  • 600 525520

Required Documents when Importing Or Exporting Cargo in the UAE

Required Documents when Importing Or Exporting Cargo in the UAE

Sea Freight Companies in Dubai UAE


For any business person in the UAE, accurately planning your logistics is a huge part of being successful. By making sure that you have all of the right documents, your business can run smoothly, and also comply with UAE laws. There are many different kinds of documents that can be required for importing and exporting cargo in the UAE. This makes it important to find a good information source for what documents need to be prepared for your specific situation.

Import and export trade license

The import and export trade license is one of the most important documents you need when importing or exporting cargo in the UAE. It is a permit issued by the Ministry of Economy, which authorizes you to import or export goods from one country to another.

Declaration Form

An important document that must be filled out when importing or exporting goods in the UAE. It is a legal form that states the value of the goods, their origin and destination, and other information such as the name of the shipper and consignee. It contains the details of the sender and receiver, weight, description, value and quantity of goods being imported or exported.

The Transport Document

The transport document is an important document that you need to obtain in order to maximize the perquisites of sea, land and air cargo from Dubai to other parts of the world. It is a document issued by the customs authorities that authorizes the shipment to be transported from one place to another.

When you are exporting goods, you will need a transport document before exporting your cargo. In addition, when you want to import goods, you must have a transport document before importing your cargo. The transport document will be issued by the customs authorities if they check all the documents that are required for exporting or importing goods.

The Commercial Invoice

An invoice is a commercial document issued by a seller to a buyer as part of a sales transaction. An invoice includes details about the purchase, payment terms and other important information. It also contains information about where the goods were manufactured and the quantity of each product. The B/L describes the goods being shipped while the invoice describes why they are being shipped.

The invoice should include:

  • Seller's name and address
  • Buyer's name and address
  • Invoice number
  • Invoice date
  • Detailed description and quantity of the goods shipment
  • Unit price per unit or service provided (with taxes).
  • Total amount payable for each line item sold or service provided (including shipping costs).

Any special conditions that apply to your shipment (e.g., hazardous material).

The Packing List

Packing and labeling of goods is an essential part of exporting or importing cargo to or from the UAE. It is a document that is required by customs authorities to check if the goods that have been shipped conform to the requirements set by them. This document should be provided by the shipper and it should clearly state all the details about the consignment including the weight, volume and any other relevant information. The packing list can be either in paper format or in electronic format

Certificate of Origin

A document which states the country where a product is produced. It is an important document when you are importing or exporting goods from another country. It is required in order to avoid any penalties and taxes on the imported goods.

The Certificate of Origin is needed for both exporters and importers. The exporter has to give it to the importer so that he can pass it on to his government, while the importer has to present it to his government when he exports his goods to other countries.

Depending on what country you are importing or exporting your goods to, there are different rules regarding certificates of origin. For example, if you are importing cargo from China into the UAE, then you need a general certificate of origin from China issued by Chinese authorities.

Bill of Lading

This is an official document used to identify a consignment shipped from one person to another, which includes all details related to the shipment such as description, quantity, weight, etc. It also includes details related to the vessel carrying the consignment, such as name and place of registration, flag country, etc. This document should be prepared by your shipping, sea freight UAE agent or freight forwarder and then submitted along with your application for an import license through your customs broker or third party agent.

Consular Invoice/Certification

A consular invoice is a document issued by the exporter to show the value, quantity and description of goods being exported. It must be presented to the UAE Customs Authority upon arrival in the UAE. The consular invoice must contain all the information required by local laws and regulations, including the country of origin of goods, trade description, unit price, selling price and shipping charges.

The consular invoice may be issued either as a single document or as two separate documents - one for customs purposes and one for commercial purposes. The consular invoice must be written in Arabic or English only.

Certificate of Inspection

The certificate of inspection is one of the most important documents that you need to take note of when importing and exporting cargo in the UAE. This document is issued by an authorized government agency to ensure that your cargo is safe for transportation. It attests that the goods being shipped are not harmful to humans, animals or plants.

Other Documents:

Certificate of Health and Hygiene

This document is issued by the competent authority in charge of food safety, animal health and environmental protection (such as the Ministry of Agriculture). It certifies that all imported foods meet the safety standards of your country.

Shipper's Letter of Instruction

A Shipper's Letter of Instruction (SLI) is a document that tells the shipping company how you want your shipment to be handled. It includes information about the consignee, origin, destination, nature of cargo, and any other special instructions.

The SLI is typically prepared by the shipper (exporter or importer), but it can also be prepared by a freight forwarder or customs clearance agent in UAE. The SLI is submitted to the shipping line prior to booking of cargo space on board a vessel or aircraft. The SLI can either be attached to the Bill of Lading (BL) or issued separately from it.

Insurance documents for your cargo

The insurance policy is a document that shows the value of the goods being transported. It also describes what will happen if there is any damage to the goods during transit. It is important to ensure that you have an insurance policy in place before transporting your cargo.

This document must be issued by a licensed insurer or broker and should include all relevant details about your cargo and its value.

In addition to this, you need to check with your local customs authority to find out if they require an additional insurance policy for your cargo. If they do, you need to make sure that it's valid for importation into the country and includes all the relevant details about your shipment.


When you ship cargo in the UAE, you should make sure that every document is valid and up to date. Though these documents aren't too difficult to get, not getting them can delay your shipment or incur extra costs. To make sure that your shipment will arrive at its destination on time and without hassle, rely on Freight Link cargo movers Dubai, UAE for all of your import and export needs. Our agents can organize your paperwork to get the cargo on its way. Our comprehensive range of services make it easier than ever before to import and export goods through sea, air, land or rail shipments across UAE ports, airports and borders. If you are interested in taking advantage of our services, get in touch with us today.


We provides high quality products and services to customers in UAE

Freight link FZE is a global Ocean and Air freight forwarder, a multimodal Transportation and Logistics Services provider head quartered in Sharjah, UAE. Our line of services include specialization in vehicle movement by Air and Sea freight.

Copyright © 2019 www.freightlinkfze.com. All rights reserved.